New PCO Form
As of October 1st, General Services is requiring use of their update Purchasing Change Order (PCO) form. The new form needs to accompany ALL change orders including TOCs and WOCs. Use of the old form will result in rejection of the submittal.
Year-End Deadlines
The 2025 Year-End Financial Close Deadlines have been announced. Here are a few things to know to keep things running smoothly.
Invoices and Pay Estimates will be prioritized – please continue submitting them during the shutdown.
Contracts is requesting that requisitions be submitted no later than November 21st to allow time for processing before the DOF deadline.
TO/WOs and Change Orders will not be prioritized unless requested by a supervisor.
Contracts asks that you keep status checks to a minimum.
Closing out a project: In addition to closing the project in the system, be sure to send the completion documents to DOTI Accounting’s Capital Team at dotiacctcapital@denvergov.org and to the Capital Finance Team at DOTI.CFT@denvergov.org.
Pay Estimate ACP and CCP reports:
Pay estimates require an ACP report that was either uploaded by the vendor (which would be proof of their signature) or signed by the vendor (if uploaded by the city PM) as well as an uploaded CCP report (if the vendor uploads this they wouldn't need to sign it, but if a city PM takes the CCP report from the item posting and attaches it to the pay estimate then it needs to have the vendor signature). City PM's can use the "sign" functionality to sign a document uploaded by a vendor while retaining the vendors upload name/status.
Out of Office / Delegation of authority:
When planning to be out of office, it’s important to delegate your signature/workflow authority using the 'Delegating Authority' feature.
Need assistance? Help is an email away!
If you have any questions or need any type of support, please reach out to MasterworksSupport@denvergov.org and our dedicated staff will reply as quickly as possible.